Archiving Policy
1. Introduction
This policy outlines the procedures for archiving research studies conducted in the field of business. The primary objectives are to:
- Preserve research findings: Ensure the long-term accessibility and integrity of valuable business research data for future reference and analysis.
- Promote knowledge sharing: Facilitate the dissemination of research findings to the broader academic and business communities.
- Comply with ethical and legal requirements: Adhere to any specific archiving mandates associated with funding agencies, research collaborations, or institutional regulations.
2. Archiving Responsibilities
- Researchers:
- Are responsible for archiving all research materials, including:
- Original data (surveys, interview transcripts, etc.)
- Data analysis files (spreadsheets, statistical software output, etc.)
- Research instruments (questionnaires, interview protocols, etc.)
- Final reports, manuscripts, and publications.
- Are responsible for archiving all research materials, including:
- Archiving Body:
- (Designated department/library/repository)
- Provides secure and reliable storage solutions for research materials.
- Ensures proper data formatting and metadata creation for discoverability.
- Implements procedures for long-term preservation and access.
- (Designated department/library/repository)
3. Archiving Procedures
- Data Submission: Researchers are required to submit all research materials to the designated archiving body within [specified timeframe] after project completion.
- Data Formatting:
- Archiving will prioritize well-documented data using industry-standard file formats (e.g., PDF, CSV).
- Software-specific files should be accompanied by detailed descriptions for future use.
- Metadata Creation:
- Comprehensive metadata will be created for each archived dataset, including:
- Title, Author(s), Affiliation, Keywords, Abstract
- Research methodology, Data collection methods, Data analysis details
- Comprehensive metadata will be created for each archived dataset, including:
- Storage and Access:
- Archived materials will be securely stored in a repository with restricted access.
- Access procedures will be established, considering:
- Ethical considerations (participant confidentiality)
- Data sensitivity
- Copyright restrictions
4. Open Access
- The policy will encourage open access to archived research findings whenever possible.
- This may involve:
- Depositing publications in open access repositories.
- Sharing anonymized data upon request, subject to ethical and legal considerations.
5. Review and Revision
- This policy will be reviewed periodically to reflect best practices and technological advancements in data archiving.